Carrier tools

Load trip cost calculator

Know your rate per mile. Price the whole trip, including the empty move, and see what remains after your costs.

Fictional sample values are prefilled. Replace every value with your own figures and agreed fees. Enter 0 for a cost that does not apply. USD and miles.

The trip

Include empty repositioning miles as well as loaded miles.

Load reference (optional)

Gross load pay ($)

Loaded miles

Empty miles

Rate per mile ($ · loaded)$2.75Load pay divided by loaded miles. Before costs.

Your operating costs

Fuel and per-mile costs apply to all loaded and empty miles.

Fuel economy (MPG)

Diesel price ($ / gallon)

Driver cost ($ / total mile)Include owner-driver compensation if applicable.

Maintenance reserve ($ / total mile)

Overhead allocated to this trip ($)Allocate insurance, equipment and recurring costs once.

Tolls and other trip costs ($)

Percentage fees

Both percentages apply to gross load pay in this calculator.

Dispatch fee (%)

Factoring fee (%)

Profit goal (optional)

Profit goal ($ / total mile)Uses loaded and empty miles. Leave blank to skip the goal.

Estimated trip profit

$506.15

After the costs entered, including your maintenance reserve. Unentered costs are excluded.

Load pay covers the costs entered.

Total miles: 920
Rate per total mile: $2.39
Total estimated cost: $1,693.85
Estimated profit per total mile: $0.55
Estimated profit margin: 23.0%
Gross pay to break even: $1,652.81
Gross pay for your profit goal: n.a.

Modeled cost breakdown

Estimated trip costs by category
Fuel	$537.85
Driver cost	$598.00
Maintenance reserve	$138.00
Overhead and other costs	$255.00
Dispatch fee	$110.00
Factoring fee	$55.00

Read the estimate correctly

Rate per loaded mile excludes empty miles. Rate per total mile includes them. Both are revenue before costs.

Estimated profit includes only the costs you enter and is not take-home pay. Include owner-driver compensation and recurring costs, without counting a cost twice. Break-even and goal pay account for both percentage fees.

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